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• #How to link cells in excel on different sheets professional#

See the result of pressing F9 in Figure 3. I use this in my training and it is also useful when you are trying to debug formulas. You must select a part of the formula than can be calculated on its own. The result of the selected part will be displayed. You can select part of a formula within the Formula Bar and then press F9. The F9 function key is the calculation shortcut key for Excel.

This formula can be copied down and across. The two external sheet references will be replaced with two INDIRECT functions. Formulas within the INDIRECT brackets will replicate the two sheet references that the SUMIFS function requires. Rows 1, 2 and 4 in Figure 2 contain the building blocks for all the references. The exclamation mark that precedes the column reference.īoth of these need to be included in any references that we build to other sheets.These only appear when a sheet name contains a space. The apostrophes at either end of the sheet name.There are two important things to note about the references used in this formula: I have referred to the whole column to shorten the formula – this can have an impact on calculation speed. In our case, cell B5 will summarise the Project A sheet. Then review that formula and replace the parts of the formula that you need to be flexible with the INDIRECT function. When you start to use INDIRECT, I recommend that you create the first formula in the normal way. If the sheet name is slightly different, the technique does not work.This technique also allows for the addition of extra sheets by simply filling in the references for the supply column, the amount column and the sheet name for the new sheet on the right of the existing report. This technique relies on having the exact sheet name in row 4. I have entered the amount column reference in row 1 and supplier name column reference in row 2. The layout for the solution is shown in Figure 2. This gives you the flexibility to handle data that is structured differently between sheets. Typically, you use entries in other cells to build up the Ref_Text. The INDIRECT function converts the Ref_Text into a reference that Excel can use as a cell, range or range name reference. Ref_Text – any text reference that can be converted into a cell reference range reference or range name.

#How to link cells in excel on different sheets professional#

Professional development: Whole of organisation dashboard in excel - recorded webinar The INDIRECT function makes this reasonably easy. The challenge is to create a single formula that can be copied across and down to summarise these three sheets but also handle extra sheets.

The SUMIFS function will need to refer to different columns for each of the project sheets. These paired arguments are added to the right, within the SUMIFS brackets. You can have multiple criteria to determine if the Sum_range value is added up. The Criteria_range and Criteria are paired together. The Sum_range and Criteria_ranges must line up for the function to work. In our case, we only require one criteria to create our summarised report. The SUMIFS function allows you to SUM based on multiple criteria. If the Criteria matches the entry in the Criteria range, then the corresponding value from the Sum_range is added up.Ĭriteria# – the entry to be looked for in the Criteria_range. Usually a single column range, but can be a single row range. Usually a single column range, but can be a single row range.Ĭriteria_range# – a range that holds the items to be checked against the Criteria. Sum_range – a range that holds the values to be added up. SUMIFS (Sum_range,Criteria_range1,Criteria1,…) In this simplified example, the sheets only have the two rows of data shown in Figure 1. To summarise the total spend per supplier, we will use the SUMIFS function. These are transactional data sheets, which means the supplier name will be repeated throughout the data. The supplier name and the amounts are in different columns in the three different project sheets. The report needs to summarise the suppliers by each individual project. There are three separate sheets with three separate layouts that need to be summarised into a single report. The image in Figure 1 demonstrates the issue that we need to address. If I can’t solve a problem with Excel’s other functions, then INDIRECT often saves the day. This appears to be a difficult situation to solve, but Excel has a function that can turn chaos into structure. How can I summarise transactional data from multiple data sheets into one report? The complication is I am regularly adding new data sheets and the sheets are laid out differently.